Marie Stopes International
Marie Stopes International (MSI) is a global organisation providing personalised contraception and safe abortion services to women and girls. Our local teams of professionals are passionate about the work they do in communities across 37 countries. The services we provide give a woman the power to choose when she has children so that she’s free to pursue her plans and dreams for herself and her family.
The primary responsibility of this role is to further MSI’s Goal: The prevention of unwanted births and its mission of ensuring an individual’s right to: children by choice, not chance
Telephone Calls: answer the main phone, transfer calls and take messages in a professional succinct manner using tact and discretion as required
Visitors: welcome visitors to the building and ensure they are signed in and inform the team member their visitor has arrived
Deliveries: on arrival of deliveries, contract the team member and ensure the stock is taken to the appropriate location
Mail: sort post into relevant pigeon holes and distribute to teams in a timely manner. Inform team members of ‘signed for’ or urgent mail. Collect and prepare outgoing letters and parcels for Royal Mail, DHL or other courier services collection.
Meetings: approve room bookings on the intranet, arrange for projectors, refreshments and lunch as and when required
Order office supplies: stationary, leaflets and other publications as and when required
Typing: including routine correspondence, listings and reports (using Word, Excel & PowerPoint)
General office duties: faxing, filing, photocopying and franking mail
Provide occasional administrative support to other MSI teams
Cover holiday and sickness: ensuring the front desk is covered at all times
Any other duties as requested by the Office Manager or Senior Management Team
To succeed in this role, you must have:
Qualifications and Experience:
GCSE’s (or equivalent) in English and Maths
Administration experience performing general office duties
Experience working in customer service
Excellent telephone manner
Good communication both written and verbal
Word-processing typing of 45 wpm (desirable)
IT literate: use of Microsoft Word, Excel and Powerpoint
High attention to detail
Diplomatic and discreet
Can work on own initiative
Able to stay calm under pressure
Outgoing, friendly and approachable
Flexible and adaptable
Tidy and organised
Must enjoy working with others and as part of team
Pro-choice on abortion and an advocate of the MSI mission of children by choice not chance
For more information about the role, please view the job framework.
Location: Conway Street, London
Part time – Tuesdays and Thursdays
Closing date: 08/08/2019 (midnight GMT). Interviews may take place before this date for exceptional candidates.
Salary: £21,500 – £25,000 pro rata
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.
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