Temporary Administrative Coordinator – 3 days a week NEW

City, London
Office Angels

Temporary Administrative Coordinator

Our client, a membership organisation for business looking to secure infrastructure globally, is seeking a highly organised and proactive individual to join their team as an Administrative Coordinator. In this role, you will provide comprehensive administrative support, assisting with day-to-day operations and ensuring the smooth running of the department.

3 days a week: Tuesday – Thursday

Hours 09:00 – 17:00

ASAP Start

16.00 p/h

Based in Westminster

You must have knowledge of Salesforce and Mailchimp

Key Responsibilities:

• Manage the Director’s busy calendar, demonstrating excellent prioritisation skills.
• Prepare reports and presentations for member meetings, ensuring accuracy and attention to detail.
• Support member on-boarding by taking notes during meetings and following up with necessary documentation.
• Maintain updated contact lists in Salesforce, ensuring data accuracy.
• Take meeting notes during calls with members, partners, and speakers.
• Utilise Salesforce to file meeting notes and create/update tasks as required.
• File and organise relevant correspondence and information in member profiles.
• Proactively follow up on assigned tasks with members, providing outstanding customer service.
• Collaborate with members’ marketing teams to facilitate communication on new launches and special events.
• Keep the working group member tracking sheet up to date, ensuring accurate attendance records.
• Prepare and distribute minutes of working group meetings promptly and accurately.
• Track and chase actions arising from working group meetings, reporting progress as required.
• Manage communication with working group members, including distributing minutes, agendas, and event invitations.
• Maintain thorough records of member RSVPs for special event invitations.
• Liaise with members and event speakers regarding logistics and joining instructions.
• Assist the team with other administrative tasks as needed, demonstrating flexibility and adaptability.
• Assisting with event preparation and organisation

Key Skills and Characteristics:

• Proven experience in managing complex calendars across multiple time zones.
• Previous knowledge of Salesforce and Mailchimp
• Strong attention to detail, ensuring accurate and error-free work.
• Excellent written and verbal communication skills, with the ability to communicate professionally and effectively.
• Personal efficiency and exceptional time management skills, allowing you to prioritise and meet deadlines.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), facilitating efficient and effective completion of tasks.

If you are a motivated self-starter who thrives in a fast-paced environment and enjoys supporting an executive team, our client would love to hear from you. This is an excellent opportunity to join a dynamic organisation and contribute to their mission of Climate and Infrastructure. Apply today with your updated resume and a cover letter detailing your relevant experience and suitability for the role.

Please email your CV to (url removed)

Please note that only successful candidates will be contacted for further discussion. Thank you for considering this opportunity!

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.