Executive Assistant Part Time

Pontoon

Executive Assistant
London
6 month contract

25.50 ph PAYE

My client is on the world’s leading financial institutions united in their purpose to help make financial lives better through the power of every connection. They are dedicated to helping teammates be their best at work and at home. It starts with having a diverse, inclusive workplace where employees are valued for their individual strengths and perspectives. They firmly believe all employees should be treated with respect, live free of discrimination and be able to bring their whole selves to work. This is core to who they are as a company and how they drive responsible growth.

They are looking for an Executive Administrative Assistant to join their busy team, working Monday to Friday 8.30am – 5.30pm. This role will require the successful candidate to be fully office based.

You will join the Investment Banking Administrative team with a focus in supporting their Bankers. The ideal candidate will have aa strong background as an Executive, Team or Personal Assistant in another multinational institution. Prior investment banking or sector exposure will be considered a benefit. You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

As an Executive Assistant your main duties include:
Diary management, including organising internal/external meetings.
Arranging conference calls and video conferences internally and externally.
Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.
Handling sensitive and confidential material and information.
Assist bankers with the preparation of presentations.
Manage professional replies to telephone calls, taking ownership of queries.
Management of email system, prioritising and answering where appropriate.
Booking and making all necessary arrangements for complex domestic and international business travel in high volumes.
Understanding the internal systems such as Concur Smartforms/CRM/ (Training will be given for all internal systems).
Handling expenses using Concur system – with a general understanding of the bank’s policies.
Filing call reports on a weekly basis using Insight.
Completing CRM on a weekly basis.
Pre-empt and highlight to the Business Manager out of policy expenses.
Ensure relevant Deal Related Expenses (DRE) is captured.
Establish professional and effective communication at all levels with internal stakeholders and other assistants.

Skills and Expertise
Excellent communication skills at all levels written and verbally.
Proven secretarial background preferably in a Financial Services environment.
Confidence at dealing with people of all levels both internally and externally.
Proactive style and ability to work independently and as a team player.
Capable to multitask and prioritise.
Capable to work efficiently in a pressurised environment.
Excellent PC skills including Word, Excel, PowerPoint and Outlook.
Accurate typing – approx. 50 wpm.
Background using Concur.
Flexible approach to overtime and out of hours working patterns.
Mature, calm and professional attitude at all times.
Accuracy and numeracy.

Please apply with an up-to-date CV which must show evidence of the above to be considered. Please be advised if you haven’t heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you.

Pontoon is an employment consultancy, we put expertise, energy, and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identifies, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.