Accounts Assistant

Fairford Associates

Accounts Assistant (Permanent Full-Time 35-hour week Mon-Fri (Apply online only) One-hour lunch unpaid)

Location Solihull

Salary £25,000 on-site parking, 20 days holiday allowance, Death in Service insurance, NEST pension and access to a workplace health and wellbeing service.

The Opportunity

My client who has been operating since 2015 is a growing provider of manned security and cleaning services. Their core services include, Key Holding, Alarm Response, Lock and Unlocks, Mobile Patrols, Vacant Property Inspections, Manned Guarding, Site Security, Retail security, Concierge Security, Door Supervision and Event Security for a diverse client base that includes; Councils, Care Homes, Schools, Academies, Universities, Gatehouses, Checkpoints, Zoos, Commercial and Residential companies. I am currently working in partnership with them to find an Accounts Assistant. This role is integral to ensuring accurate, timely, and compliant financial processing across accounts, payroll, and administrative functions. The successful candidate will manage a variety of accounting duties in line with strict business deadlines, working closely with the Finance Manager, HR Department, clients, suppliers, and internal teams.

What You ll Be Doing

• Process sales and purchase invoices (Accounts Payable & Accounts Receivable) using the Oodo Accounts system.
• Perform customer account reconciliations and collect/process relevant financial data.
• Conduct weekly and monthly bank reconciliations.
• Prepare VAT returns in line with HMRC requirements.
• Code and post journals accurately within the Oodo system.
• Manage debt collection/credit control activities to maintain strong cashflow.
• Support general ledger maintenance and overall financial administration.
• Lead the business month-end process.
• Process the monthly payroll using Bright Pay
• Liaise with all staff to ensure accurate and timely payroll submission.
• Handle routine payroll and financial queries from staff.
• Produce sales quotes and profitability analyses for potential new contracts and clients.
• Provide cost analysis to the HR Department, relating to staffing, recruitment, sickness, and related activities.
• Support finance-related projects and deliver ad hoc analysis when required.
• Maintain finance and operations email inboxes on a daily basis.
• Provide general assistance to the finance and operations teams.
• Assist the HR Department with administrative tasks, including filing and maintaining documents on the shared drive.
• Conduct credit checks for new clients and new staff as part of HR onboarding procedures.
• Maintain strong relationships with clients and suppliers.

About You

• The role requires confidence, strong attention to detail, and a good telephone manner, as you will be chasing debt and handling both accounts payable and receivable.
• You must also be able to work well under pressure in a fast-paced environment and be someone who can hit the ground running.
• Reside within an easy commute of Solihull
• Part-qualified finance professional (ACA, CIMA, ACCA, AAT).
• Minimum 3 years experience in finance or industry-related roles.
• Strong organisational skills with the ability to meet strict deadlines.
• Proficient in Odoo or Sage 50 Accounts and Brightpay (or similar accounting systems).
• Excellent communication skills and ability to build relationships across departments.
• High attention to detail and strong numerical skills.
• Ambitious mindset with a desire to grow professionally and advance within the company.
• Experience within the security industry and prior involvement in payroll and credit control would be desirable

We do try to reply to each application personally, however as you can appreciate, we receive a high number of applications for each role we handle and it is not always possible to do this. Therefore, if we do not contact you within seven days your application for this particular role has not been successful. However, we have retained your CV and we will advise you of future roles that may be of interest. Fairford Associates operates as an Employment Agency introducing work-seekers to client employers for direct employment by those employers.