Administrator Part Time

Reed

Administrator

My client is a leading provider to those in need of support, specialising in offering various services. Based in Belfast, they are currently seeking an experienced Administrator to join their team.

This is a Part-Time, Temporary position initially for 12 weeks.

Working hours: Monday, Wednesday & Friday (21 hours per week).

With an hourly rate of £13.35 per hour

Access NI Check is required before starting.

Job Role:

You will be responsible for providing effective and efficient administration support, developing, and maintaining appropriate administrative systems and acting as a first point of contact for services – this will also include undertaking reception duties as required.

Essential Criteria:

• At least 1-year recent experience maintaining administrative systems in a busy reception post and busy office environment.
• 4 GCSE’s (or equivalent) at grade C or above, including Maths and English and ICT.
• IT proficient with the use of Microsoft Office – to include Excel, Word, Outlook and Access.
• Excellent communication skills both written and verbal – with the ability to communicate with stakeholders at all levels.
• Ability to manage and prioritise a busy workload with excellent planning and organisational skills.
• Experience of dealing with the public and confidential information.
• Ability to work as part of a team as well as on your own initiative.

Desirable Criteria:

• 1 year experience providing administration support to client focussed health services and experience of working with online platforms such as Zoom and Teams.
• Experience of working in the voluntary or community sector in an administration role.

Main Duties and Responsibilities:

• Undertake reception duties, ensuring each customer receives a high level of customer service.
• Liaising with the public, providing customers with accurate information and signposting to the company services/ other service providers.
• Preparation of rooms for events and facilitate room bookings for services.
• Undertake regular ordering of goods and services for the business, ensuring value for money.
• Maintain accurate and timely purchasing records.
• Maintain IT resources, information resource and stationary supplies.
• Provide cover for front of house duties if required.
• Support health and safety processes.
• Services Administration Support.
• Develop/maintain administrative systems for the effective management of information along with service managers and staff.
• The collection and recording of services monitoring and evaluation information.
• The day-to-day financial recording of service information.
• Prepare and manage sessional invoices for service in conjunction with the service manager.
• Provide support function for the marketing and promotion of services.
• Provide written reports to management as required.
• The administration of service petty cash.
• Maintain records of services in the company information management system.
• To record minutes of meetings as required.
• Maintenance of client databases.