Administrator ( Part time) Part Time

Hays
MON – FRI (10:00 – 14:00)

Your new company
An accountancy firm looking for a part-time administrator to join their team at their new office in Huntingdon
Your new role
As part of your role, you’ll play a crucial role in establishing and managing administrative processes to enhance office efficiency. Additionally, you’ll support staff in delivering their service lines, allowing them to allocate more time to chargeable client work. Your responsibilities will involve regular communication with various internal contacts, as well as clients and suppliers. Given that the site is relatively new, flexibility will be essential to adapt to evolving administrative needs as both the role and the site continue to develop.

• Handle reception duties, including managing incoming mail, call handling, scanning documents, and providing refreshments during client meetings.
• Oversee facilities management, ensuring health and safety compliance, and coordinating with maintenance and cleaning contractors.
• Manage office supplies, reordering items as needed.
• Update work planners and deadline spreadsheets.
• Monitor open audit file deadlines.
• Perform monthly reconciliation of billing sheets and generate invoices.
• Maintain client contact databases.
• Prepare client creation forms, including electronic verification, draft engagement letters.
• Handle bank letters, authority letters, and solicitor letters, manage client satisfaction reviews.
• Handle Companies House filings, conduct Land Registry searches.
• Provide company secretarial support.
• Bind hard copy documents.
• Prepare tender documents in PowerPoint, organise group events, coordinate mailshots.

What you’ll need to succeed
A strong background in administration with solid experience to support this (a professional services background would be helpful but is not essential)Exceptional time management and organisational skillsCapable of working independently and without close supervisionCapable of multitasking, working on own initiative and being proactiveAbility to exercise complete discretion and confidentiality with regards to our workProficient in Microsoft Word, Excel, Outlook and PowerPointAwareness of GDPR and its application in the workplaceMust have a full UK driving licence and access to own transport, to facilitate occasional visits to other locations

What you’ll get in return
Private medical insuranceEnhance maternity/paternity payHealth Cash PlanFlexible workingFree parkingShopping DiscountsStaff award schemeSocial eventsHoliday purchaseFlexible workingWhat you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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