Administrator Washington – Permanent – £24,500 Part Time

Washington, Tyne And Wear
Office Angels

Exciting Opportunity: Administrator!

Office Angels is excited to announce a partnership with a leading company, acclaimed for its high-quality products and robust market presence. We are actively looking for an experienced Administrator to join the dynamic team based in Washington, on a permanent, full-time basis.

Our client is deeply committed to providing in-house training and values team players dedicated to achieving success. If you are proactive, eager to learn, and looking to advance your career in a supportive and thriving environment, then you’re in the right place!You’ll be joining a small, office-based team renowned for its friendly and supportive atmosphere.

We are on the lookout for an enthusiastic individual who is keen to learn about the business and take an active, proactive approach to their role. This position offers the chance to make a significant impact, work diligently, and reap the rewards of your efforts. What will you bring to this role?

• Location: Washington, with free on site parking
• Salary: £24,500
• Working Hours: Monday to Thursday, 8:30 AM – 5:00 PM; Friday, 8:30 AM – 3:00 PM
• Holiday Entitlement: 20 days, increasing annually by one day, up to 25 days after 5 years, plus bank holidays
• Pension: Company pension with a 4% employer contribution

Job Description:As Administrator, your primary role will be to provide comprehensive administrative support to the office and enhance customer satisfaction through effective order processing and meticulous inventory management. You will undertake various administrative and coordination tasks vital to the operational and sales functions of the company. Full in-house training will be provided, however previous experience in a similar role or industrial is highly beneficial.

Key Responsibilities:

Duties and responsibilities:

• Obtain day to day repeat orders from customers, and process using in-house system.
• Create shipping note to warehouse team and control shipment to fulfil customer’s requirement.
• Communicate with customer account manager and/or warehouse, quality department to accomplish any requirements related to their order.
• Arrange dispatch and custom clearance, handle export documentation.
• Manage and control the deliveries to customers in the UK and overseas.
• Process sales invoice.
• Obtain orders and forecast from customers to control inventory.
• Create and send purchase orders to suppliers, and process purchase invoices.
• Communicate with customers when any anomalies are found to avoid future risks to our customers and company.
• Control shipping from suppliers, importing documents, inbound shipment and arrange receiving products with carrier and warehouse department.
• Avoid shortage, air freight, excess stock, and dead stock.
• Processing internally for customer’s RFQ (Request for quotation), and support sales department to issue our RFQ to the suppliers.
• Create designated report related to sales and inside sales department to monitor key performance index.
• Actively communicate with customers, suppliers and other department to achieve our company goals.
• Answer the phone and e-mail, to take care of customers, suppliers, and freight forwarders.

Essential Qualifications and Skills:

• Previous experience in administration, sales administration, or a related role.
• Excellent organisational and multitasking skills.
• Sharp attention to detail and a commitment to accuracy.
• Exceptional communication and interpersonal skills.
• Ability to thrive in a fast-paced, dynamic environment.

Desirable Attributes:

• Knowledge of customs, freight, import and export procedures and documentation.
• Experience with inventory management systems.
• Proficiency in Microsoft Office Suite and familiarity with Exchequer and EDI systems.

How to Apply:

If you uphold the relevant skills and or industry experience, please submit your CV and a covering letter highlighting your suitability and experience.

Join a company that values dedication and provides the tools for its team members to excel. Apply today and contribute to our continued leadership in the market!

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.