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Penarth, South Glamorgan
Ty Hafan
Salary: Up to £20,400 per annum (depending on experience and based on working 22.5 hours per week)
Contract hours: Part time
Weekly hours: 22.5 hours per week, across three days (across 3 days to include Wednesday + 2 other days to be agreed).
Closing Date: 10/03/2024
We have a great opportunity for an experienced Board Secretary/ Executive Assistant/ PA to join Ty Hafan.
About Ty Hafan
Ty Hafan is one of the UK’s leading paediatric palliative care charities and offers palliative care and dedicated support to children and young people with life-shortening conditions across Wales, and their families, at our hospice in Sully, in community settings, and in the family home. As a charity we greatly value the input, contribution and commitment of our many volunteers and supporters, without whom we would not be able to provide the services that we do. Our families describe us as ‘a lifeline’ as we enable them to create precious memories with their children during their short lives, as well as end of life and beyond.
At Ty Hafan we are dedicated to upholding our vision, purpose, and values, all of which are at the core of all that we do.
Our Vision: A Wales where every child with a life-shortening condition lives a fulfilling life, supported with the compassion and specialist care they and their family need.
Our Purpose: No family should have to face the unimaginable loss of their child alone. With children and families at the heart of all we do, we provide free care and support in our hospice and in the community, offering a lifeline throughout the child’s short life, at end of life, through bereavement and beyond.?
Our Values: At Ty Hafan we make a difference by living our values: Demonstrating Compassion, Providing Excellent Service, Working Together and Taking Ownership.
About the role
The Board Secretary will provide comprehensive, efficient, and professional administration and PA support to the Chairperson and the Board of trustees, enabling trustees to manage the administration of the Charity and discharge their governance duties, in compliance with legal and regulatory requirements.
As the Board Secretary you will be highly organised, proactive, self-motivated and confident in using your own initiative while also being able to take direction. You will have excellent administration skills and with meticulous attention to detail, as well as excellent interpersonal skills and having demonstrable experience in a role focused on providing effective administration and PA support at board or senior management level in a dynamic organisation.
The nature of the role requires the post-holder to have a high standard of verbal and written communication skills, and the ability to be exceptionally discreet and tactful, always maintaining the highest levels of confidentiality.
The Charity has hybrid working in place, and the post-holder will be required to usually work on-site 2 days per week, typically a Wednesday, with flexibility on the other days to meet the needs of the Chairperson and board.
The benefits of working for Ty Hafan include:
- Holiday entitlement of 30 days (rising to 32 days with service) plus Bank Holidays (pro-rata to part-time hours)
- A Group Personal Pension Scheme with an employer contribution of 5%
- Life assurance (death in service benefit)
- Wellbeing support – employee assistance program, which provides a range of free services including counselling, financial and legal support.
- Unlimited access to a 24/7 online GP as well as a range of other health experts
- Healthcare Cash Plan – claim back the cost for appointments and treatment such as dental, optical or physio
- Cycle to work, technology, mobile phone and will writing schemes
- Discounted gym membership and shopping discounts (including 25% of all purchases from any Ty Hafan Retail shop)
- Hybrid working, and when onsite free, secured parking.
Please Note:
- all applications and interviews will be assessed using the person specification included within the job description.
- this role is subject to the outcome of a basic DBS (Disclosure and Barring Service) check, two satisfactory references and pre-employment medical clearance.
- we may close the vacancy earlier should sufficient vacancies be received.
