Business Manager at HMYOI Cookham Wood Part Time

Rochester, Kent
Novus

Novus part of LTE Group is a national, public-sector learning, training and education organisation with a clearly defined mission to ‘improve lives and economic success through learning and skills. Our valued 4,000 colleagues drive our delivery of specialist learning to over 100,000 learners in over 120 UK locations, across our six businesses.

We have a fantastic opportunity to join the education team at HMYOI Cookham Wood as the Business Manager on a Permanent, full-time basis, working 37 hours per week.

At Novus, we work with passion, care and commitment to create the foundations for change.

For almost 30 years we have been helping men, women and children of all ages and abilities, in prison settings across England and Wales, to take new directions.

The LTE Group family encompasses the strengths of each of our individual organisations:

The Manchester College – further education UCEN Manchester – higher education Novus – prison education Total People – apprenticeships MOL – professional development

Key Responsibilities

• Accurate and prompt monitoring, reporting and analysis of all quality, funding and compliance
• activity: review and report monthly the contract compliance and budget spend with the Head of Education.
• Accurate and prompt reporting of data required by business partners’ and stakeholders in line with the contract requirements.
• Early identification of any slippage, taking initiative-taking and prompt action to ensure all funding, quality and performance activity remains ‘on track’ against contractual requirements.
• Accurate recording, monitoring and reporting on all staff absence, CPD, quality measures and annual leave.
• Manage the procurement process in line with financial regulations.
• Training of new and existing staff on administration processes, documents and local data recording software.
• Ensure ICT matters are reported and logged to ensure the smooth running of the delivery of education.
• Collaborative partnership working with the Performance Manager to ensure correct and timely returns.
• Report on staff deployment figures every month to Curriculum Leaders.
• Ensure the safeguarding of learners.
• Undertake regular system checks to ensure internal and external audit requirements are being met including undertaking right data validation checks to ensure accuracy.
• Maintain the security of all auditable evidence.
• Ensure all examination procedures are administered correctly.
• Positive and collaborative working relationships with all business partners and stakeholders.
• Initiative-taking and constructive contribution to the establishment’s meetings and planning processes.
• Ensure compliance with Health & Safety and security requirements.
• Effective day to day planning and management of staff and resources.
• Recruit, develop and support a flexible, qualified and experienced administration team.
• Day to day management of administration team in line with Novus policies and procedures, consulting with HR Advisor, as necessary.
• Engage in annual appraisal process and performance improvement practices individually and manage with direct reports.
• Support the induction and mentoring of new starters.

Key Result Areas

• Data and reports are correct and produced in line with deadlines.
• Positive internal and external working relationships
• Examination procedures are conducted according to the standards of the Awarding bodies.
• Retain a skilled, flexible, motivated and qualified administration team.
• Employee relations are pro-actively managed in line with Novus policies and procedures.

Personal Attributes

• Flexible
• Pragmatic
• Assertive/Responsive
• Commercially Aware

Qualifications, Skills, Experience

• Hold a minimum level 3 qualification in, or related to, business administration.
• Record of effective and efficient administration within a busy office environment.
• Excellent analytical and IT skills.
• Record of managing correct electronic and paper-based data recording systems.
• Record of effectively managing a team in an office environment.
• Excellent literacy and numeracy skills.
• Hold qualifications at level 2 in literacy and numeracy.

Colleague Benefits

As part of the LTE Group family, you will benefit from an excellent package including:

• Extensive annual leave.
• Our in-house ‘Evolve’ training programme, which offers you the chance to upskill and further your career through a wide range of recognised qualifications.
• Excellent pension scheme options including a Local Government Pension Scheme
• Full package of training to support working in a Prison environment.
• Good progression routes into management positions within education.
• Learner class sizes are much smaller than in FE colleges.
• Able to be flexible and innovative with the curriculum.
• Part of the wider community of the prison service.
• Additional behavioural and complex need support.
• Our comprehensive in-house awards scheme.
• An Employee Assistance Programme including a free, confidential, 24/7 support service.
• Health care discounts through Simply Health.
• Retail discounts through You at Work.
• Our Cycle to Work scheme.

The closing date for this job advert is 22nd December 2023 however sometimes the job advert may close early if we receive a good response!

LTE group is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All applicants will be required to undergo an appropriate DBS check via the Criminal Records Bureau and may be subject to additional online checks as part of our pre-screening process. Some roles are exempt from the Rehabilitation of Offenders Act 1974 and would require an Enhanced DBS check.