Business support administrator Part Time

Bridgwater, Somerset
Manpower

PLEASE NOTE THIS IS A LONG TERM TEMPORARY POSITION WITH MANPOWER UK LTD ON BEHALF OF OUR CLIENT

Location: Hinkley Point C, Bridgwater, Somerset.

Department: Pre-operations

Rate of pay: £118.77 per day

Holiday entitlement: 36 days per year (including bank holidays)

Contact: Chelsey Lindsay

Job Purpose / Overview

The Pre-operations Business Support Administrator will manage the effective and efficient running of the front of house area, provision of professional support services to the Business Support Team and colleagues in Pre-Operations. The job holder is expected to act primarily on their own initiative ensuring the smooth operation of the reception area and effectively managing senior stakeholder requirements. The role will require additional administrative responsibilities such as helping with the workload of the Business Support Team.

The role of Pre-Operations is to ensure that the people are trained and that the equipment, facilities and documentation are ready for when Hinkley Point C starts generating electricity. Pre-Operations is split into three different programmes of work led by a Programme Manager. These programmes are:

• Operate the Plant
• Asset management
• Technical and Safety Support

The Pre-Operations Front of House Administrator will be a member of the team based primarily in the Front of House/ Reception role.

This role requires good organisational and administration skills.

• Confidentiality when dealing with sensitive information
• Compliance with health, safety, environment and other statutory requirements relevant to this role
• Ability to work independently and be proactive
• Ability to communicate effectively with various levels of the organisation and externally
• Ability to deal with difficult and varying enquiries

Day-to-day contacts include managers, peers and clients. Close liaison with other Administrators will be essential.

Principle accountabilities

• Co-ordinate booking of rooms and enquiries
• Security of the Front of House including access control data.
• Maintain data/records so that information is readily available and easily accessible
• Maintain confidentiality of all information
• Respond to phone/email enquiries to/ from wide range of external parties etc

Knowledge & Skills

• Good organisational skills (flexible/organised/methodical)
• Front of House / Reception experience
• Ability to work independently and be proactive
• Excellent communication/interpersonal skills
• The ability to work as an integral part of a team contributing to team success, communications and a positive working environment
• Flexible approach with the ability to multi-task and work on own initiative
• Discretion – confidentiality when dealing with sensitive information
• Attention to detail with the ability to effectively manage tasks through to completion
• General administrative knowledge producing professional work as well as ability to adapt to new and changing systems (and possibly creating systems)
• Use of Outlook or similar diary/email application; Microsoft Office – Word, Excel, Power Point