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Fieldfisher
The Vacancy
The Document Production Specialist role will form part of the Firm’s secretarial team providing support to all legal and non-legal departments and practice areas.
The Document Production Specialist (“DPS”) is skilled in a wide range of document production, presentation and graphic areas. Fast and accurate copy and audio typing skills are essential for this role as are expert IT skills, or the willingness to work towards this standard. The role requires the ability to perform independently and the flexibility to adapt to any situation. Discretion and initiative are paramount as the DPS may work on material of a highly confidential nature to tight deadlines.
The individual must have the ability to organise and expedite work whilst maintaining a professional demeanour at all times and in all situations. Working as part of team the role requires excellent communication skills and the ability to balance, manage and prioritise work across the firm ensuring our clients are kept aware of progress and challenges as appropriate.
The successful post holder will be required to record and capture utilisation on the team’s worklog.
‘Please note that this is a night time shift, covering the working hours of 3pm to 11pm, Monday to Friday’.
Inclusiveness and Diversity
At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.
Should you have any accessibility requirements, please contact a member of Fieldfisher’s Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Belfast offices, please visit our website.
A bit about the role
- To answer and respond to all incoming requests in a prompt and effective manner
- Create and amend documents from handwritten mark-ups accurately and in a timely fashion
- Create documents and correspondence using digital dictation
- Create tables, flowcharts and presentations to a high standard, offering advice when necessary
- Proofread all work to ensure accuracy, correct layout etc
- Advanced use of track changes and comparison software such as DeltaView
- Strip and reformat documents
- Troubleshoot problem documents using extensive knowledge to find solutions
- Ensure house style is adhered to and promoted on all FFW documents
- Ensure all documents that come through the department are correctly formatted and stable
- Raise awareness to the Head of Secretarial Services when documents, previously worked on at business unit level, have formatting issues to assist the firm in enhancing training programmes
- Scanning and document conversion
A bit about you
Technical Skills
- Advanced Word/Office skills are essential for this role as is the ability to produce, format and work with complex and lengthy documents and agreements
- MOS Word and PowerPoint desirable, but successful candidate would be expected to achieve this standard following training
- Fast accurate typing skills (minimum 70 wpm)
- Intermediate Excel skills
Skills/Experience
- Proven experience within a document production unit in a law firm is desirable for this role, although training will be provided to successful internal candidates
Personal Attributes
- Excellent customer service skills
- Ability to work in a pressurised environment
- Critical eye for detail
- Flexible
- Pro-active, ‘can do’ attitude; positive and resilient
- Strong communication skills
- Friendly and approachable
- Comfortable working with people of all levels of seniority
What can we offer you?
Our people are at the core of what we do. Fieldfisher’s benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more.
Fieldfisher Belfast is based in the vibrant and modern offices located in the iconic Titanic Quarter. You will be joining a growing and exciting office environment, which has seen rapid expansion since its opening in August 2018.
Our open plan workspace encourages a sense of camaraderie, hybrid working and hot-desking. We have diverse teams made up of Lawyers, Legal Support and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. Offering great commuter links, being a 10-minute walk from the city centre, bookable on-site parking and easy access to railway and bus services.
We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself!
