Executive Assistant Part Time

Liverpool, Merseyside
Adaptable Recruitment

At Adaptable Recruitment we have a fantastic opportunity for an Executive Assistant to join a well established charity in the Liverpool areaPackage: up to £35,000 DOE (37.5 hours per work – Monday to Friday) Occasional weekend or evening work Holidays: 35 days holiday including bank holidays Location: Liverpool – Fully Office based for the first 6 weeks with some home working to be considered Main Responsibilities to include:

• Support the Chief Executive by managing key administrative tasks and processes, using discretion and sound judgement to ensure correct prioritisation, suitable drafting of responses and production of supplementary information as required.
• Attend key meetings, track action, helping drive completion of key deliverables, and following up on outstanding items. Also, managing workflows which require approvals obtaining relevant information and promptly producing minutes.
• Maintain a forward calendar of activity for the organisation and assist the Chief Executive in managing the Strategic Plan.
• Undertake project management duties on specific projects and development initiatives as requested.
• Provide background, insight, advice and relevant briefing materials in advance of meetings/engagements.
• Support the Senior Leadership Team in the management and administration of cross-cutting organisational activities such as performance reviews, projects and programmes coordination.
• Assisting the CEO and Directors of to support the Board, Chair of Trustees and governance structures of the charity.
• Coordinating and providing secretariat for governance meetings, including taking minutes at Board meetings.
• Tracking and managing key aspects of the organisational processes for Board papers, on time and to a good quality.
• Ensuring timely submissions and reporting to regulatory bodies, e.g. Charity Commission, Companies House
• Proactively manage the Risk Register, keeping it up to date and reporting to SLT and Board as required.

The ideal candidate:

• IT literate, including proficiency in use of Word and Excel
• Excellent communication skills, both written and verbal
• Excellent interpersonal skills, with the ability to relate well to people
• Ability to be flexible and to adapt to changing and challenging circumstances, operating calmly and effectively.
• Ability to work supportively and co-operatively as part of a team.
• Ability to show initiative, be self-motivating, formulate ideas and solutions and present them effectively.
• Strong and demonstrable people management skills
• Experience in preparing reports
• Proficient in the use of Excel
• Excellent administration skills including IT skills & awareness linked to Windows software
• Ability to work as part of a multi-disciplinary team.
• Organised, with excellent planning and time management skills.
• Good analytical skills.
• Ability to prioritise and manage own workload
• Excellent written and oral communication skills.
• Ability to collate data and manage database packages
• Minute taking skills

Benefits to include:

• Medicash Support
• Birthday Day
• Spiritual Day
• Charity day of your choice
• Well-being hours
• Cycle to work scheme
• Refer a friend scheme
• Company pension 4%
• Funded Training Opportunities

For more info please contact me on:Laura