Executive Assistant

Leicester, Leicestershire
Hays
Executive Assistant £37,000+ Leicester Hybrid 2 days in the office, 3 at home ASAP Start

Executive Assistant to the Directorate (Public Sector)
Location: Leicester / Hybrid Working
Salary: £37,229 (Grade 6)
Permanent – Full-Time

Your new company
We are seeking a highly experienced and professional Executive Assistant to provide critical secretarial and executive support across our client’s existing Directorate structure.
This is an exciting opportunity within a vital public sector organisation based in Leicester. You will play a central role in the development of our service, supporting the Leadership Group across key directorates including People & Partnerships, Governance, Finance & IT, and Member Support. You must bring proven experience in a similar role, demonstrating the ability to manage competing demands with exceptional professionalism, discretion, and accuracy.
Your new role
You will be the core point of contact for the Leadership Group, requiring a knowledgeable, confidential, and professional demeanour at all times.

Executive and Diary Management

• Proactively manage and coordinate complex diaries for the Leadership Group and multiple Directors, including planning, organising, and coordinating UK and International travel and meetings.
• Understand and anticipate the working styles and priorities of the Directorates to match their requirements effectively.
• Negotiate and prioritise arrangements for Leadership Group attendance at third-party events, aligning with the strategic aims.
• Ensure savings are maximised on travel and accommodation by adhering to association policies and preferred vendors.

Governance, Committee & Administrative Support

• Provide expert minute taking for high-level meetings, including Councils, JNC, Audit and Risk Committee, Data Protection Committee, and various training days. Turning around minutes to required deadlines is essential.
• Maintain and organise essential files, documents, and correspondence, preparing necessary materials for Council Committees on platforms like Teams in advance of specific deadlines.
• Handle all administration and logistics for various meetings, including booking venues and drafting necessary correspondence.
• Administer key internal processes such as Associate elections, updating email distribution lists and CRM, and processing Director expenses and annual leave on appropriate systems.

General & Operational Support

• Provide a consistently high level of secretarial and administrative support across the Directorates.
• Comply strictly with Data Protection Principles (in accordance with the Data Protection Act 1998).
• Promote a positive image of the association both internally and externally.

What you’ll need to succeed
We are looking for an individual who is:

• Experienced in a similar Executive Assistant or Senior Administrator role.
• Experience supporting Head Teachers, CFO, CEO’s and Directors
• Calm and professional, with an excellent aptitude for minute taking and diary management.
• Highly capable of multitasking at pace and handling confidential information.
• A background working in an educational establishment is beneficial.

Hiring Requirement: Readiness to provide clear evidence of expert minute taking and complex diary management skills will be key during the interview process.
What you’ll get in return

• Flexible Working: Enjoy a true hybrid working model based in Leicester, giving you the flexibility of working from home most of the week (minimum two days in the office).
• Generous Annual Leave: A strong foundation for work-life balance with 28 days of annual leave, in addition to all Bank Holidays.
• Future Security: Benefit from an outstanding pension scheme featuring a substantial 9% employer contribution, securing your financial future.
• Financial Support: We cover your costs with a working-from-home allowance and guarantee coverage of all reasonable travel and out-of-pocket expenses.
• Inclusivity Focus: We are dedicated to Equal Opportunities and actively encourage applications from all backgrounds.
• Note on Travel: Please be aware this role includes the requirement for occasional overnight stays to support key events and meetings.

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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