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Executive Assistant Part Time

Liverpool, Merseyside
Adaptable Recruitment

At Adaptable Recruitment we have an Excellent opportunity for an Executive Assistant to the Director of Finance to join an ever growing business in the Liverpool areaPackage: up to £38,000 DOE – (9-5pm – 37.5 hours)Holidays: 22 days + bank holidays – plus Christmas shut down Location: Liverpool – Flexible & Hybrid working available – Parking on site

Main Responsibilities to Include:-

  • Experienced, highly motivated, forward-thinking individual
  • As the Executive Assistant to the Director of Finance, you will play a critical role in ensuring the smooth and efficient operation of our finance department.
  • The successful candidate will provide a high level of direct support, proactively dealing with a wide range of matters, sometimes highly confidential and/or urgent, while demonstrating initiative and sound judgement.

What You Will Be Doing:-

  • Planning and Organising: Manage and maintain the DoF’s diary and email account; Schedule all face to face, video conference and tele conference meetings and international travel itineraries; Organise and manage the department’s electronic file storage system on Sharepoint; Manage actions arising from Finance Leadership team and individual meetings.
  • Committee Work: Act as Secretary to the Finance and Investment Committee; Prepare agendas and distribute committee paperwork; Produce minutes of meetings in a timely manner; Facilitate actions arising from meetings.
  • Financial Administration: Processing of orders and invoices for the department; Request new supplier set up and deal with finance non-order invoices; Deal with expenses and subsistence claims; Complete bank transfers, deal with credit card reconciliations, organise department training and away days.
  • Internal/External Liaison: Build and maintain effective links between staff and the DoF; Contribute to meetings, highlighting issues and making suggestions to improve service provision.

The Ideal Candidate:-

  • Exceptional attention to detail and a focus on delivery, the ideal candidate will have excellent interpersonal and organisational skills
  • Extensive experience working as an Executive Assistant or Personal Assistant in a large, complex organisation
  • Sound working knowledge and experience of complex diary management
  • Experience of administering committees: organising meetings, preparing agendas, drafting of reports, and taking minutes
  • Experience of organising meetings and travel schedules
  • Experience managing budgets on a day-to-day basis
  • Excellent IT skills including the use of databases, Microsoft Word, Excel, PowerPoint, Outlook.

Benefits to include:-

  • 30 days annual leave, plus bank holidays, plus Christmas closure days
  • Generous occupational pension schemes
  • Flexible, agile working
  • Government backed “cycle to work” scheme.
  • Affiliated, discounted staff membership to the University of Liverpool Sports Centre
  • Plus, a host of additional family friendly policies

Job Overview