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Farnborough, Hampshire
Mulberry Recruitment
Legal Secretary
Location: Farnborough
Salary £23,000-£28,000
My client is an award winning, Legal 500 ranked, full-service law firm which is growing fast. They are recruiting for a Legal Secretary to join their Private Wealth & Inheritance Department. This role is part of a support team that provides secretarial and administrative support to 11 fee earners, ensuring they can focus on the legal work and provide an efficient, friendly and professional service to our clients.
Responsibilities:
First point of contact for new client enquiries- presenting the firm in best light, obtaining relevant information, assessing the matter, and referring work to the Head of Department for allocation
Diary management – appointment and meeting room bookings, team meetings, key dates/deadlines etc
File administration – file opening including all aspects of anti-money laundering compliance, file maintenance, file closures, archiving and Will storage etc
To act as a witness for Will signings & deal with Will and LPA collections
Secretarial work – including being confident with digital dictation in a busy department working for multiple fee earners, working with precedent letters etc
Systems and procedure use and compliance – maintaining an up to date knowledge of Firm and Department systems and procedures, adhering to Firm guidelines in course of own work and assisting other members of the team with systems and procedures
Billing and accounts administration – producing and issuing bills and statements of account, collating anticipated monthly fee income, liaising with fee earner and clients re: money on account, liaising with accounts team etc
Business development administration – logging and analysing enquiries, conversion rates and sources of work etc
Skills and experience:
Excellent administrative
Highly organised
Demonstrates a proactive approach e.g. performs routine / agreed tasks without prompting, keeps fee earners informed on administrative work in progress, maintains an awareness of department deadlines and reminds fee earners to assist others in working to deadlines – proactive but in line with the scope of their role
IT literate and willing
Excellent client service skills
Strong communication skills
Good commercial awareness
