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York, Yorkshire
stephenson-jones legal recruitment
Our client is a leading North Yorkshire Practice offering legal advice and guidance in a number of
areas to include both contentious and non contentious law. They are now seeking a fully
experienced legal secretary to handle a multitude of tasks. This is a progressive role, full time
with many benefits and a hugely competitive salary. Your duties will include:
- Preparing correspondence and documents through audio, copy typing and laser forms, ensuring that such correspondence and documents are checked for errors before passing to Legal Advisor.
- To administer filing in correct dated order and on a timely basis. This will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the Office Procedures Manual and Departmental Guidelines.
- To prepare mail and enclosures for despatch, ensuring that all mail to be posted is given to the Legal Advisor with all relevant enclosures.
- To arrange for all copying to be done, in person if administration staff are not available to undertake the task.
- To make appointments, arrange meetings, book meeting rooms and to maintain an up-to-date diary for the Legal Advisor.
- To provide support and guidance to other assistants as required and at all times work as a team player.
- To attend clients both in person and on the telephone and to provide assistance in a professional and friendly manner in keeping with the firm’s standards for client care.
- To ensure that any telephone calls are answered promptly by answering colleague’s telephones if they are not available and ensure that telephone messages are passed promptly and accurately to Legal Advisors.
- To undertake any specific training when required to do so and overall to have a responsibility towards self-development.
- To ensure the confidentiality of all the firm’s and client’s documentation and information.
- To carry out the file opening procedures after the file is opened by the Legal Advisor by completing the relevant screens in the case management system and the administration i.e labels, file cards, risk assessment sheets.
- To carry out copy typing of documents, amending and formatting complex documents such as wills, lasting powers of attorney or deputyship forms.
- To comply with the firm’s procedures and standards for correspondence and documents (including typing, saving and printing) and to make the best use of facilities including Proclaim and Word to ensure maximum efficiency.
- To ensure that correct procedures relating to the storage and sending out of clients deeds and documents are followed at all times.
- To ensure compliance with money laundering regulations.
- To prepare invoices and complete Accounts documentation as and when directed by the Legal Advisor.
- Maintain and prepare file reviews for Legal Advisor to do their weekly/monthly checks.
- To prepare file closure forms and follow procedures contained in the Office Procedures Manual and Department Guidelines to ensure the files are given to the Administration team upon closure.
- To prepare final engrossments of documents for execution.
Our Ref 013/24
Salary negotiable
Essential requirements – substantial legal secretarial experience
Stephenson Jones Legal Recruitment recruits for law firms and in house departments across North Yorkshire. Our expertise and service levels give those looking to move in the legal market and law firms looking to recruit a personal, professional approach which comes of decades in law and recruitment.
All applications are strictly confidential.
