Management Accountant Part Time

Colchester, Essex
Colchester Based Professional Services

Job Title: Management Accountant & Payroll Manager

Responsible To: Directors

Working Hours. 24 hours a week. Working days / hours flexible.

Part Time, Hybrid, Flexible

Main Purpose of the Job

We are an award winning and growing consultancy business providing services to SME’s and corporate business alike. This is a standalone position, working for an energetic, agile and growing consultancy, supporting the Directors whilst interfacing with staff and clients.

To input, process, produce, manage, analyse and report on monthly management accounts working closely with the company accountants from time to time. To prepare annual budgets and input results and provide analysis to the Board on the business in line with the budgets set by the Board. To provide analysis of the management accounts and business performance to the Board monthly, quarterly and annually, or on an ad-hoc basis as required by the Board. To work with the external Company Accountants to assist in the preparation of the end of year accounts and reports.

Key Duties and Responsibilities

• To work closely with the Directors keeping company records accurately and making information and records available to the Directors upon request confidentially and seeking ways to increase the efficiency of the business.
• To prepare the annual budget, as set by the Board and input budget into XERO accounting system and produce monthly comparisons on budget against actual and reasons for variances and present them in the agreed format to meet the needs of the business and Directors
• To input all accounts entries for purchase, sales and nominal ledgers into XERO and produce accurately the Monthly Management Accounts to meet the needs of the business and Directors.
• To prepare the Management accounts with a Board Report monthly to meet the needs of the business and Directors. Including all agreed reports and any ad-hoc reports/analysis required by the Board, the three month rolling cash flow forecasts and a narrative as way of explanation of exceptions to budget and any noteworthy issues.
• To raise all sales invoices on a daily/weekly basis in advance of the month the money is due and set up new clients on XERO system and liaise with the team for confirmation of invoices to be raised for CR/TR and non-retained project work. Invoicing each month all clients for travel expenses incurred.
• To keep accounting records up to date on the Salesforce CRM (Client Relationship Management) system, to ensure all client accounts contact details are maintained and use the system to gather the information required on Sales and Consultant Time Recording to ensure accurate and timely invoicing to clients each month.
• To review the Bank Reconciliation and cashflow daily, checking all sales income is received monthly on time. To monitor direct debits going in and out are correct and on time, encouraging all clients to go on DD. Inform Directors immediately of any client that have missed a payment on the due date and also of any debtor payments received.
• To manage credit control in line with company policy, chasing those outstanding weekly and providing a progress update to the Operations Director weekly and reporting on credit control to the Board monthly. To alert the Directors of any Retained client non-payments when they occur.
• To prepare all VAT returns on-line and reconciliations ensuring always submitted on time and cash flow managed accordingly in advance.
• To manage cash flow for the business, keeping the Directors up to date with cash position.
• To be responsible for the checking of all purchase invoices every month working with the Directors to meet the needs of the business and Directors. Providing a list of supplier payments for approval and subsequent payment.
• To prepare all PAYE on-line monthly returns and collate information for the P11D’s and liaise with the external Company Accountants to complete P11D’s. Complete on-line all Statutory Returns for the three Companies within Park City Holdings Ltd including Inland Revenue, ensuring all completed on time and in line with statutory regulations. To submit or ensure that all statutory annual filings are completed on time for each Company.
• To work with the external Company Accountants to assist in the preparation of the end of year accounts and reports; preparing a schedule for them including fixed assets register, additions, disposals and depreciation and an analysis of prepayments and accruals accounts.
• To administrate the Staff Benefits Scheme on Perkbox, Benenden Health, Benenden Cash Plan and NEST Pension scheme ensuring we add staff on when they join and remove when they leave, keeping up to date and accurate scheme reconciliation each month and supplier payments for the scheme.
• To administrate the Staff Bonus Scheme, collating the information on business due in line with bonus policy for approval by a Director prior to payment to staff twice each year (6 monthly).
• To liaise with the HR Manager each month in preparing the monthly payroll using Breathe HR software, to input all records accurately and on time and run the payroll, to gain approval from a Director and then ensure payments through the bank on the last working day of each month. Upload payslips to Breathe each month (to include bonus payments, approval from a Director prior to payment)
• To collate, reconcile and prepare for payment staff expenses each month and then when approved by a Director to pay to staff each month in arrears.
• To actively promote the Company at every opportunity and project a smart and professional image at all times.
• To actively contribute to the Company Business Planning process including the setting, agreeing and achievement of team and individual business objectives.

Hybrid Role or Office Based and Flexible

Job Types: Permanent, Part-time

Expected hours: 24 per week

Benefits:

• Additional leave
• Company pension
• Employee discount
• Free parking
• Health & wellbeing programme
• On-site parking
• Sick pay
• Store discount
• Work from home

Schedule:

• Monday to Friday
• No weekends