Office Administrator Part Time

Avande Select

An experienced and skilled Office Administrator is needed to join our team at Avande Select, a leading smart home technology provider based in London, on a full-time basis.

We are searching for a driven, enthusiastic and knowledgeable candidate to work directly with the directors as an Office Administrator. This is an office based role, and the successful candidate will be responsible for managing the day-to-day running of the office, procurement, bookkeeping, and accounts administration duties.

The main purpose of the role will be to provide administrative support to the directors, the project team, and other managers. The candidate must have the ability to commute within London and other client sites in the UK when needed.

This is an excellent opportunity to progress your career with a well-established company!

About Us

Avande Connect is a London-based electrical, audio-visual installation and integration company and is searching for a motivated individual for a role within our growing business.

SELECT has been created by Avande Connect and enables developers to build multiple apartment or housing schemes to offer the latest and leading home technology and interior furnishing solutions to the home purchaser. This is done via a bespoke tailored portal called SELECT. SELECT is an industry-leading solution that is seeing rapid growth within the sector.

Key Responsibilities:

• Office administration duties, Organising and maintaining diaries and making appointments
• Liaising directly with the directors, head of operations, and other managers
• Create a bill of materials from quotes, then turn this into supplier POs and call off orders when the operations team needs the materials and goods.
• Liaising with suppliers and making sure Avande is buying at the best possible rates
• Filing invoices, receipts and delivery notes
• Stock control – Making sure that all consumables and required stock are being monitored and controlled
• Checking all POs against project quotes and tenders
• Processing Purchase invoices and inputting them into the accounting system
• Making sure all orders are checked and logged against a project
• Preparing payment runs ready for payment (Friday Document)
• Bonuses and commissions – collating what is owed to partners and associates with the Select schemes
• Assist with ad-hoc requests as and when required

Required Skills:

• Strong organisational and time management skills
• Good communication skills (written and verbal)
• Ability to manage diaries, travel arrangements and meetings as required
• Answering calls, enquiries and requests and dealing with them satisfactorily
• Managing the filing system, PO’s, delivery notes and invoices
• Be able to demonstrate an understanding of the procurement process from quote to delivery. Procurement of goods and services in a timely manner
• An understanding of basic bookkeeping, preferably on Xero
• Experience in payroll processing will be ideal
• A team player and have the ability to work on their own initiative
• Be confident with emails, CRMs
• Demonstrate proficiency with Microsoft Office – Excel, Word, PowerPoint

Sounds interesting? Click the APPLY button to send your CV for immediate consideration.

Candidates with previous experience or job titles, including; Office Coordinator, Admin Assistant, Administration Assistant, Administrative Assistant, Office Manager, Administrative Coordinator, Office Support Specialist, Office Clerk, Office Associate, Sales Administrator, Administrative Specialist, Office Operations Coordinator, and Front Office Administrator, may also be considered for this role.