Office Administrator – Part Time Part Time

THE MAINE GROUP

Office Administrator – Part-time

Part-time (3 or 4 days per week considered)

£22,500 – 3 days per week / £30,000 – 4 days per week (£37,500 FTE)

Fully office based, London Westminster

We are currently recruiting for a professional trade association who are looking for someone who is a skilled administrator to provide broad office administration support to support in this small and busy organisation.

This organisation are small but friendly, so would work best for someone who is happy working in a fairly quiet office environment.

Key duties:

• Planning a service of meeting and events throughout the year; investigate locations and book meeting venues, within agreed budget
• Liaise with technical and AV teams for meetings
• coordinate all meeting logistics with venue
• Sourcing restaurants for social events and dinners; research and book social event, within agreed budget; manage attendance schedule
• Organise travel, accommodation and visa applications
• Ensure all meetings are added to relevant calendars
• Facilities: liaise with building manager; security; office cleaners; maintenance contractors; ad hoc tasks as required / Arranging Air Conditioning servicing/ PAT Testing/ Fire Extinguisher maintenance / Biannual Fire Risk Assessment.
• Database management: maintain ‘clean’ records
• Reception duties: answering phone; client and meeting hospitality
• Managing stationary orders
• Trouble shooting with printer / photocopier and liaising with providers and suppliers

Experience required:

• This could suit someone who is looking to return to work
• Solid administration experience
• Excellent communications skills both written and verbal
• Able to manage lots of different duties and responsibilities
• Good attention to detail
• Solid customer service approach to work
• Good a building relationship with internal and external stakeholders
• Some experience of small event planning would be advantageous