Sales Coordinator Part Time

Vistry Group
We have a fantastic opportunity for a Sales Coordinator to join our team within Vistry West London, at our office in Ealing. As our Sales Coordinator you will be responsible for assisting the Sales Director and Sales Managers with Sales administration related tasks across live and upcoming schemes.

We are pleased to say, this role can accommodate agile working arrangements.

Let’s cut to the chase, what’s in it for you

• Competitive basic salary and annual bonus
• Agile working possible
• Up to 33 days annual leave plus bank holidays
• Private Healthcare
• Competitive contributory pension scheme
• Life assurance – 4 x your annual salary
• Share incentive schemes
• Employee rewards portal with many more benefits

In return, what we would like from you

• Behave in line with our company values – Integrity, Caring and Quality
• Experience in a similar position
• Proven ability to meet deadlines
• Experience of working in a PA or administrative role, working to tight deadlines
• Knowledge of Microsoft Word, Excel, and Outlook
• Excellent organisational skills
• Able to communicate effectively at all levels within the business
• Able to produce accurate work, to tight deadlines
• Good knowledge and usage of CRM systems
• Good knowledge of Microsoft office
• Strong commercial and business awareness
• Ability to plan, organize and prioritise workload
• Strong attention to detail
• High level of emotional intelligence and resilience

Desirable

• Experience as a Sales Administrator
• Experience using Keys

More about the Sales Coordinator role

• Document organisation and filing items in the shared drive for the sales teams.
• Weekly & Monthly reporting – organisation and regular updating of reports (weekly traffic report & master schedule, RECC report).
• Assist with the collation of board pack information.
• For Audit purposes check that reservations, exchanges and completions have been added on connections.
• Update reservation paperwork tracker – check if all has been uploaded against the plot on connections necessary for audits.
• Uploading weekly sales reports into Teams.
• Website & Agents website/portal review (adding/removing plots/, prices).
• Assisting with activating plot of the week.
• Assisting with sending EDMs out to connections.
• Assisting with sales team diary organisation; recording holidays & absences.
• Assisting with queries from agents if any issues with connections etc.
• Booking meeting rooms and assisting with visitors.
• Checking ATEs (authority to exchange) and sending back to solicitors.
• Checking contracts & leases and arranging for signing, then posting to solicitors.
• Check invoices for accuracy; updating trackers and forwarding to accounts payable.
• Contacting suppliers to obtain missing information or answer queries on documentation.
• Making sure the correct commission is paid to suppliers / agents.
• On occasion set up new suppliers on the system.
• On occasion obtain CQMS certifications for sub- contractors if needed.

Finally, let’s tell you a bit more about us
At Vistry Group, we build more than homes. We develop sustainable communities across all sectors of the UK housing market through our leading housing brands Bovis Homes, Linden Homes and Countryside Homes. Delivered through Vistry Housebuilding, Countryside Partnerships and Vistry Works with the support of Vistry Services, our values of integrity, caring, and quality continue to shape all we do.

We’re proud that our UK Green Building Council membership, 2021 Large Housebuilder of the Year award and status as a UK top-five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating allows us to transform land into thriving spaces. We’re also proud that our culture sees everyone treated fairly and respectfully, with diversity and inclusion a top priority and reasonable adjustments provided during the application process. From memories and communities to worthwhile careers, we’re making Vistry.

Benefits

Agile Working
Offers a flexible way of working.

Annual Leave
Enjoy 28 days’ holiday plus all UK Bank Holidays. There are options to carry leave forwards and buy up to 5 days.

Pension with Legal & General
Eligible employees are auto-enrolled. You contribute 4%, we contribute 6%. Salary Sacrifice and options to increase contributions available.

Volunteer Days
With 2 paid volunteer days a year, you can give back to communities and charities.