Team Assistant – Controllers Division Part Time

Australasian Recruitment Company
TEAM ASSISTANT A global investment bank is seeking an experienced, well-organised and hardworking Assistant to assist in supporting the Controllers team in EMEA, working 5-days in the office per week. TEAM ASSISTANT ROLE:

• Providing MD level support
• Providing general support to the wider team in EMEA – Analyst, Associate, VP, MD in conjunction with 3 other senior assistants and a floor admin
• Updating and maintaining internal office systems (e.g. GS Space, RMS, Cyborg)
• Booking events
• Working with the team and Assistant team to on board new hires
• Being responsible for diary and calendar management for bankers
• Coordinating and scheduling of meetings and con calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Coordinating room bookings for internal and external meetings and VCs across multiple locations
• Coordinating travel arrangements for the team, including visa applications international flight and accommodation bookings and car bookings
• Undertaking expense management and preparation
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries

TEAM ASSISTANT ESSENTIALS:

• Minimum 4 years’ experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
• Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
• Ability to be proactive, use initiative and multi-task, as well as prioritise
• Team player with experience of working in a large team with strong interpersonal and organizational skills
• High level of discretion/confidentiality when handling sensitive and confidential information

If you feel that you fit the above criteria then please apply today by submitting your CV to us. Please note due to the high volume of applications that we receive only successful applicants will be contacted. For information on how we process personal information please refer to our website: How We Use Your Personal Information. At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.